Meeting Minutes
SNOWMOBILE CLUB MEETING
September 12, 2023
Meeting called to order by BJ Schrage at 7:13pm with 10 attending.
Secretary Report – read with no additions or corrections.
Old Business – all the aspects of the golf outing were gone over. Food, prizes, teams and hole and cart sponsors.
Site set up for the groomer barn was discussed. A quote from Benchmark Engineering to do site planning. Need to check with the township as to whether the club was listed as agriculture.
Next meeting will be Oct. 10th at which time a new board would be elected.
Meeting adjourned at 8:30pm motioned by Brenda K and seconded by Dave H.
SNOWMOBILE CLUB MEETING
August 8, 2023
Meeting called to order at 7:00pm by Dave J with 6 attending.
Secretary Report – not read.
Old Business - Golf outing for Sept 16th was discussed as to sponsors and menu. Springbrook will do buffet taco or pulled pork. Hole sponsors $100.00 each hole and $85.00 per person with dinner included. The need for supplies to show sponsors for each hole and carts. Teams need to contact Springbrook to sign up. Prizes were also discussed.
Top priority is to elect new board members. Election will be Oct 10th.
New Business – Point Const. finished needed work on the trails.
Dave will be showing BJ how to do paperwork for the DNR.
Next meeting will be Sept. 12th.
Meeting adjourned at 8:20pm motioned by Preston and second by Tom.
SNOWMOBILE CLUB MEETING
July 11, 2023
Meeting called to order by Dave J at 7:05pm with 6 attending.
Secretary Report – not read.
Old Business – Still not heard from Marty as to when he will complete the work on the groomer barn site. Also, not heard from Bear Creek Township or Keys Construction as to the next steps for the barn.
BJ will talk with Jason as to the Golf Outing to see if still on the schedule for September 16th so that we can move on with selling hole sponsorships and advertising.
New Business – Elections to be Oct. 10th for president and vice president. Deve J will send out a letter informing the membership of this.
Dave J will still do the DNR reports regarding the groomers through the upcoming season.
Brenda and Sue will work with the credit union to switch club accounts from the bank to the credit union due to the fees being assessed by the bank.
Meeting adjourned at 8:00pm motioned by Kyle and second by Preston. Next meeting will be Aug. 8th.
SNOWMOBILE CLUB MEETING
JUNE 13, 2023
Meeting called to order by BJ Schrage at 7:00pm with 4 attending.
Old Business – we need to start advertising the Golf outing for Sept 16th. Also, need to check with Jason to make sure the date is set.
Details of the groomer barn were gone over again$
Marty needs to finish with the groomer barn site so that we can proceed with finishing all the plans to start the building. BJ will contact him.
New Business – some ideas were discussed to try to earn more money to cover the cost of the groomer barn. Donations will gratefully be accepted.
Next meeting will be July 11th.
Meeting adjourned at 8:29pm motioned by Tom and second by Brenda.
SNOWMOBILE MEETING
MAY 9, 2023
Meeting called to order by Dave J at 7:10pm with 9 attending.
Secretary Report – read and approved.
Old Business – No news on the barn other than waiting for the ground to dry out. Marty still needs to complete his work on the site.
Sign on River Rd. is not done as yet but should be soon.
New Business – the need to start planning for a golf outing. It looks like Sept. 16th for Springbrook. Charge would probably be $75-$80 per person.
Dave J was informed that the DNR will be reorganizing probably next year. The Forest division will no longer manage the snowmobile trails, it will then be managed by Parks and Recreation. John Davis will no longer be our contact person at that time.
June 10th will be the drawing/dinner for the raffle. Will check with Marty about the cooking. Will determine the sides to go with.
Dave J will be stepping down in August as president and Brenda and Sue will be stepping down from their positions next year.
There will be a special meeting on May 30th to wrap up the ticket sales.
Next regular meeting will be June 13th.
Meeting adjourned at 8:00pm motioned by Kyle and second by BJ.
SNOWMOBILE CLUB MEETING
APRIL 11, 2023
Meeting called to order by Dave J at 7:00pm with 8 attending.
Secretary Report - not read
Old Business – BJ is checking into putting some of the savings into a CD.
T-shirts have been ordered.
Sign should be ready around 1st week of May.
Hole at Chandler Hill is still not fixed.
New Business – Cincinnati Ins will be needed paid shortly.
Club has been rented for part of May and all of June.
Fuel tank at Chandler Hill is ½ filled.
Next meeting is May 9 at 7:00pm.
Meeting adjourned at 8:00pm motioned by Tom and second by BJ.
SNOWMOBILE CLUB MEETING
MARCH 14, 2023
Meeting called to order at 7:07pm by Dave J with 6 attending.
Secretary & Treasury report not read.
Old Business – the bad hole on the trail was not done due to the frost laws being in effect.
It was discussed as to whether we should order new hoses for the groomers from Piston Bully to have on the shelf in case of break downs.
The trail to town so far is not a go.
New Business – the status equipment report to the DNR is due soon. Dave will meet with Chuck to go over what repairs will be needed due to wear.
We need to have a sign for the outside of the building to announce when events will be coming up. Also, the sign on River Rd. needs to be redone. It needs to be brighter so that it stands out.
We need to address pros and cons for the Mud Brothers to join the club.
Next meeting will be March 28.
Meeting adjourned at 8:15pm motioned by Kyle and second by Tom.
SNOWMOBILE CLUB MEETING
FEBRUARY 28, 2023
Meeting called to order at 7:00pm by BJ with 15 attending.
Secretary Report – the minutes from 2-14-23 read with no exceptions or corrections.
Old Business – Barrel Back winter fest bean pot. The day was a success.
Dave J is waiting on check to submit to MISORVA for the grant money.
Trail report is that there is a bad hole that needs to be fixed now before the frost laws go into effect so that they can get the equipment out there.
Raffle needs more advertising.
New Business -Kyle P would like to take over scheduling for the groomers but not the repair and maintenance.
Pepsi machine is working again and will replace with a new machine.
Vintage ride this weekend 3-4-23 with bean pot at Weber Lake.
Mud brothers will be cooking this weekend for the breakfast.
Will be ordering t-shirts, sweatshirts, hats and cups.
Next meeting will be March 14.
Meeting adjourned at 8:00pm motioned by Jared and second by Marty.
SNOWMOBILE CLUB MEETING
FEBRUARY 14, 2023
Meeting called to order at 7:00pm by BJ with 4 attending.
Secretary Report – not read
Treasury Report – not read
Final Grade was paid for work on the parking lot and groomer barn site.
Jim Y gave Brenda a check for the tractor that the club no longer uses. Club still owes Jim for the fill for the parking lot.
Old Business – went over plans for the raffle. Tickets will be ordered as soon as the license from the state comes in. Drawing will be in June. $20.00 per ticket.
Next meeting will be February 28th. Meeting adjourned at 7:30pm.
SNOWMOBILE CLUB MEETING
January 24, 2023
Meeting called to order by Dave J at 7:00pm with 8 attending.
Secretary Report – read with no corrections or additions.
Old Business – Piston Bully has still not contacted the club as to when they will be here to fix the seal on the switch box. Jim will contact them the first week of February if they still have not contacted him.
Breakfast has been going well with good attendance.
Drain in kitchen sink has been fixed and the toilet in the women’s bathroom.
Jan 28th Snow Dance will start with a scavenger hunt ride for those who wish to participate at 11am. Then bean pot at 3pm. Cost is $10.00 per person.
When grooming in deep snow the front blade needs to be in the up position and only groom and pan with the sleigh. As for the sleigh keep it up some so that it doesn't bog down with snow.
New Business – the north groomer has a broken wiper blade, one of the backup lights is burnt out and the temp gauge light is out and needs to be replaced.
Mud Brothers has offered to cook for the March 6th breakfast.
Feb 18th is the Winterfest at Walloon with the Vintage Ride.
Keys construction has contacted us regarding the drainage on the land where the groomer barn is to be located. A soil test needs to be done in the Spring.
A raffle for the groomer barn needs to be arranged as soon as possible. The grand prize will be a 4-wheeler.
Next meeting will be Feb 14th.
Meeting adjourned at 8:00pm motioned by Dave M and seconded by BJ.
SNOWMOBILE CLUB MEETING
JANUARY 10, 2023
Meeting called to order at 7:00pm by BJ Schrage with 11 attending.
Secretary Report – read with no additions or corrections.
Old Business – the water hole by Chandler Hill has been taken care of. The trees on Gillett Rd have been taken down.
North groomer seems to be running slow and oil needs to be checked with Chuck.
The first breakfast went well with 87 people there to eat. Erin is donating a microwave for the kitchen. Sink drain is leaking and will call the plumber.
New Business – there will be a “Snow Dance” (praying for snow) on Jan. 28th which will consist of the bean pot and hamburgs and hot dogs.
The fuel tank at Richie’s needs to be moved due to decreased area in which to manipulate the groomer. Will be looking into options as to where to move it to.
Next meeting will be Jan 24th .
Meeting adjourned at 8:25pm and motioned by Dean and seconded by Erin.
SNOWMOBILE CLUB MEETING
DECEMBER 13, 2022
Meeting called to order at 7:00pm by Dave J with 9 attending.
Secretary Report – not read
Trail Maps are in and the suggested price is $4.00. Petoskey Business Bureau will be sending a donation towards the cost of printing the maps.
Old Business – The Fleet Management is scheduled to be installed on the second groomer.
Piston Bully will be replacing the seals for the switcher in the splitter box.
The trails have been inspected by DNR John Davis with the report stating 3 places where the signs have been removed and need to be replaced. This is the best report that we have ever seen thanks to the many hours spent addressing the problem areas by a handful of volunteers.
The down payment has been made on the Groomer Barn. We need to check on the drawings and permits for the barn.
The Bean Pots in Walloon and Petoskey were a big success. Barrel Back matched the donations collected in Walloon.
New Business – Breakfast will start on Jan 8th. Due to the 15% increased cost of the food the price will be $14.00.
Plans are in the works for a Poker Run tentatively on Jan. 28th and a Vintage ride on Feb. 18th.
Next meeting Jan. 10th.
Meeting adjourned at 8:26pm motioned by Dean and seconded by Kyle.
SNOWMOBILE CLUB MEETING
OCTOBER 25, 2022
Meeting called to order by Dave J at 7:00pm with 11 attending.
Secretary Report – read with no corrections or additions.
Old Business- Verizon is installing the fleet management in the groomers and we need to find out when the second one will be installed.
Zoning permit needs to be signed by Dave J.
Trail Permits are in and are $51.00 each.
The club needs to send to Keys Construction for down payment for the groomer barn and to send contract to MISORVA so that they will send the check which then needs to be sent to Keys Construction for the remainder of the down payment.
Parking lot is done.
Erin will get in touch with Mike as to making facebook posts.
New Business – Breakfasts will start either Jan 1st or 8th to be determined. Will be checking food prices in early December. Marty will check with Meat Monkey as to bacon prices.
There is a Poker Run to be scheduled for this winter.
Need to get in touch with John Davis about the trails. The trails need to be brushed ASAP.
December 2nd is the Petoskey Open House with the bean pot.
Need to check with Dean H to see if Barrel Back is doing the Bean Pot in November.
Meeting adjourned at 7:50pm with motion from Kyle P and seconded by Ken G. Next meeting will be December 13th.
SNOWMOBILE CLUB MEETING
OCTOBER 11, 2022
Meeting called to order at 7:00pm by BJ Schrage with 5 attending.
Old Business – the township will contribute towards the parking lot project with the stipulation that it be completed before Nov. 8th election. Quote from Marty for the parking lot work and a quote from Jim for the gravel.
Keys Const. submitted their quote for the groomer barn.
The Fleet Mgmt devices came in but only one worked. The one has been installed on the groomer and the other one has been returned and ordered another one.
New Business – Marty will be snow plowing the parking lot again this winter.
DTE has quoted the amount for the hook up for natural gas. It was decided to hold off for now.
Trail Maps will be ordered, and Petoskey Business Bureau will be notified so that they can reimburse the club.
Zoning permit has been submitted for the groomer barn.
Next meeting will be Oct 25 instead of Nov 8 due to the election and the next week is Nov 15 which is opening day of rifle deer season.
Meeting adjourned at 7:55pm motioned by Jim and second by Brenda.
SNOWMOBILE CLUB MEETING
SEPTEMBER 13, 2022
Meeting called to order by Dave J at 7:00pm with 8 attending.
Secretary Report – read with one correction on the meeting notes.
MISORVA trail permits are $51.00 this year.
Old Business – contract is in the process of being signed for the Groomer Barn with Niel Keys.
The Fleet Management for the groomers should be in soon and will be put on the groomers which Dave J will then be able to do his electronic reports.
This year’s grant has been submitted but have not heard back on it yet.
Need to talk with Chuck as to installing the utility boxes for the tools in the groomers.
New Business – need to check on the insurance for the fuel tanks.
The pre-season meeting with the DNR will be online. If interested in watching contact Dave J.
Ted O has pepsi machine and refrigerator fixed. DO NOT UNPLUG REFRIGERATOR!!
Confusion with the WIFI has been straightened out.
BJ said that a New Trail Request needs to be submitted before anything else can be done.
Chuck needs to order all the maintenance items for the groomers to be ready for the season.
Next meeting is Oct 11th.
Meeting adjourned at 8:15pm with a motion from Kyle and seconded by Dave M.
SNOWMOBILE CLUB MEETING
AUGUST 9, 2022
Meeting called to order by Dave J at 7:00pm with 5 attending.
Secretary Report – read with no additions or corrections.
Old Business – BJ brought the tools that we purchased, chain saws, trimmers and misc. tools to be put in the groomers.
BJ’s meeting with the Odawa tribe concluded that permission with the railroad and road commission and tribe for the trail head to be at Casino parking lot was needed. Also, that the trail needs to be a 4 season trail.
We reviewed a couple of estimates for the groomer barn which will be 40x72 with 14ft walls and 12ft doors. Also, 4” slab of concrete. Ray Krussell and Neil Keys.
New Business – We need to start looking for a refrigerator for the kitchen since the one we have is needing to be replaced.
The kitchen door that was purchased that did not work for our use will be purchased by BJ in the amount that we purchased the door for.
Jim proposed supplying gravel for the parking lot as a trade for the amount of the tractor he is buying from the club.
Next meeting will be Sept. 13th.
Meeting adjourned at 8:09pm BJ and second by Jim.
SNOWMOBILE CLUB MEETING
July 12, 2022
Meeting called to order at 7:00pm by Dave J with 8 attending.
Secretary Report – read with no additions or corrections.
Old Business – Trail projects – there are a few sections of the trails that are so bad it will take a dozer to fix them. Also, we will possibly need a grader to flatten out some of the trails. We will need to check on the cost to hire that done. Dave J needs the quotes for the cost for each project in the next couple of weeks so that he can submit to the DNR.
BJ submitted the quotes on the tools that we will need that can be covered by the MISORVA money. It was voted to go ahead and purchase.
BJ is still working on establishing a trail to town.
New Business - DNR is offering Fleet management and tracking device for the groomers. Dave J will apply for it.
Groomer barn quotes were submitted with a few additions and corrections. Will address at the next meeting. It was also mentioned that we will need tools to work on the groomers once the barn is built.
Jim Y has offered to buy the tracker since is not suited for the club to use as we thought we could. He will buy for the same price that the club paid for it.
Next meeting is Aug 9th.
Meeting adjourned at 7:55pm motioned by Jim and second by Jason.
SNOWMOBILE CLUB MEETING
JUNE 14, 2022
Meeting called to order at 7:04pm by Dave J with 13 attending.
Secretary Report – read with no additions or corrections.
Old Business – We need to assess what needs to be done to the trails to get them ready for next season and get that report to John Davis. The trails that the loggers are using are being fixed by the loggers.
There is contingency money for wind damage etc. There is some damage that has been done to a section of the trails by motorized vehicles that need to be fixed.
MISORBA has determined that 76 clubs will be awarded money, ours being one of them. This money must be spent by September 2023 but they need to know soon by purchase agreements.
New Business – it was discussed at length as to the specifics of the barn. It was also determined that there will be a committee to get estimates. BJ, Jason and Kyle.
It was also determined that the tractor that the club owns is not working like it was intended to so will sell it.
The computer that Brenda uses for the club is not working and needs to get a new one which was unanimously voted to purchase a new one.
Next meeting is July 12.
Meeting adjourned at 8:14pm motioned by Kyle and second by Ken.
SNOWMOBILE CLUB MEETING
MAY 10, 2022
Meeting called to order at 7:00pm by Dave J with 8 attending.
Secretary Report – read with no additions or corrections.
Old Business – more fill is needed for the groomer barn site. The trailer will be moved to a new location soon.
Dave J is submitting a Grant request for funds for the parking lot, groomer barn and miscellaneous tools.
New Business – water test has been done and okayed.
Refrigerator didn’t work but it had just tripped the breaker.
Chuck P informed us that Kassbohrer is having a sale till the end of June and we should consider buying some parts that are frequently used.
John Davis (DNR) asked that we let him know what needs to be fixed on the trails as soon as possible.
Jason will no longer be taking care of the grass. Theresa Y will be taking care of it this year.
Need a work-bee to clean up the yard and grounds. It will be May 17th at 6pm.
BJ still working with DNR on the trail to town.
Mark Furgeson from the Mud Runners club attending to see if there is common ground for the two clubs.
Next meeting will be June 14th.
Meeting adjourned at 8:30pm motioned by Erin and second by Brenda.
SNOWMOBILE CLUB MEETING
APRIL 26, 2022
Meeting called to order by Dave J at 7:08pm with 6 attending.
Secretary Report – read with no additions or corrections.
Old Business – We will be checking to see when the window will be switched out in the new kitchen door.
BJ has been in touch with the DNR concerning a trail to Petoskey. He is waiting for them to set a time to meet.
There were discussions as to events in the future and the success of the breakfasts.
New Business – Derrer Oil has sent a flyer as to signing up for the budget plan. Will need more information before going ahead.
Still waiting for an additional check from the DNR.
Next meeting will be May 10th.
Meeting adjourned at 8:15pm motioned by Dave M and second by Dean H.
SNOWMOBILE CLUB MEETING
MARCH 8, 2022
Meeting called to order at 7:06pm by Dave J with 12 attending.
Secretary Report – read with one correction to the checkbook balance.
Old Business – Dave J needs to amend the grant money to pay for the work on the trails.
Bean Pot in Walloon went very well. There will be another bean pot at Webber Lake Saturday 3/12/22.
Indian River Eagles was very accommodating for the Vintage Ride.
There will be at least 2 and possibly 3 more breakfasts.
Dave J is still discussing the bill with the Railroad.
New Business – the representatives from 4 the Locals gave a presentation as to the clubs participating in their Digital ID.
Next meeting is March 22 at 7pm.
Meeting adjourned at 8:15pm motioned by Mike and second by Erin.
SNOWMOBILE CLUB MEETING
FEBRUARY 8, 2022
Meeting called to order by Dave J at 7:05pm with 12 attending.
Secretary Report – read with no corrections or additions.
Old Business – Hydraulic hoses and 4 cleats broken on the south groomer. Awaiting the parts to be shipped. North groomer is up and running.
Breakfast is going fine with some minor adjustments. Attendance has been good.
Health inspection is done.
New Business – A Bean Pot at Weber Lake at the end on the season was discussed. Also, a Poker Run for next season was discussed.
Feb 19th Winterfest in Walloon from 12 to 4pm with a Bean Pot. Vintage Ride to leave the Snowmobile Club at 10am to arrive at the Winterfest by noon.
Mar 5th Vintage Ride to Indian River Eagles will leave the Snowmobile Club at 10am.
Next meeting Feb 22nd.
Meeting adjourned at 8:10pm motioned by Kyle and seconded by Dean.
SNOWMOBILE CLUB MEETING
DECEMBER 14, 2021
Meeting called to order at 7:09pm by Dave J with 8 attending.
Secretary Report – read with no additions or corrections.
Old Business – out of the 3 projects on the trails that needed to be done 2 are completed. The culverts are in and finished but still need to level off the holes. Need bills to be submitted for the work that has been done to submit for the grant money.
Fuel tank has been set in the new location. Still need to get the pump installed so that Derrer Oil can fill the tank. Need to set new fence posts for the gate. Johnson Oil has filled the tank at Richies.
Breakfast costs and menu were gone over. Will talk with the groups that cook as to whether will start on Jan 2nd or Jan 9th.
Will meet on Dec 30th to set up for the breakfast.
New Business – Dave J needs bill from Kassbohrer for repair of the Groomer to submit to the DNR.
John Davis gave the trail report – signs need to be put up in one spot to John’s specifications. And, need to make sure all signs are facing the correct way.
Next meeting will be Jan 11th.
Meeting adjourned at 8:30pm motioned by Dave M and second by Jim Y.
SNOWMOBILE CLUB MEETING
NOVEMBER 23, 2021
Meeting called to order by BJ Schrage at 7:02pm with 17 attending.
Secretary Report – read and accepted with no additions or corrections.
Old Business – the door for the kitchen will be ordered.
The culverts and Camp 10 trails are completed.
Cleats for the groomers are ordered and possibly get 1 extra for the shelf in case the need of one during the winter.
Brenda is still working on getting prices from Gordon Foods and Sysco for the food for the breakfast.
New Business – plaques are done and ready to be distributed.
All 3 culverts are now in. There will be a trail work party on Sat. 27th to cut and remove downed trees.
A new place for the south groomer has been procured. Will be getting things set up there for the winter.
Will be getting the groomers schedule set up and we need to get them together for an updated picture for the web site.
Next meeting is Dec. 14th.
Meeting adjourned at 8:05pm motioned by BJ and second by Kyle.
SNOWMOBILE CLUB MEETING
NOVEMBER 9, 2021
Meeting called to order by BJ Schrage at 7:05pm with 11 attending.
Secretary Report – read and accepted without any additions or corrections.
Old Business – it was discussed as to how the money from the grant can by used on the trails.
The groomers are ready to go. The yellow sled is in the process of being revised to allow for more coverage when grooming.
New Business – it was voted to purchase a new kitchen door and to replace the light at the back door with a motion light.
The food prices for the breakfast were discussed as they have gone up considerably and will be getting prices on the paper products.
There will be a work party for the trails on Sat. 13th.
Walloon Village will be having their season lighting on Nov. 24 with a Bean Pot.
Next meeting will be Nov. 23.
Meeting adjourned at 8:25pm motioned by Dean and seconded by Mike.
SNOWMOBILE CLUB MEETING
October 26, 2021
Meeting called to order at 7:03pm by Jim Y with 12 attending.
Secretary Report – from Oct 12th read and accepted.
It was voted to accept half the rental fee for school events and benefits such as for cancer patients.
Old Business –Tom is working on completing the plaques for the sponsors/donators.
One of the groomers is ready to go and the other one is almost
complete. It was voted to use aluminum cleats instead of metal
when they needed replaced.
Trail repairs are on the schedule with George Graham to be
completed. Dave M said that the signs are not in too bad of
shape but a few need to be placed. He will be checking on
them.
New Business – the kitchen door needs replaced. Will getting
estimates as to the cost.
Jim has gotten estimates as to the cost to start to prepare the
land for the groomer barn base. It was voted to accept Marty
Lumps bid and he will start next week.
Next meeting will be Nov. 9th.
Meeting adjourned at 8:35pm motioned by Kyle and second by
Tom.
SNOWMOBILE CLUB MEETING
OCTOBER 12, 2021
Meeting called to order by Jim Y at 7:05 pm with 9 attending.
Secretary Report - minutes from last meeting read and approved.
Old Business - Tom is working on the plaques for the sponsors and donators.
Jim showed where the building site has been agreed upon. There are certain specifications that need to be done. And, where the extension for the clubs drain field will be done at the same time.
Kyle picked up the sign posts and are at Jim's. He was able to get 2 bundles.
We need ideas for future raffles.
New Business - Chuck is going over groomers to make them ready for the season. Also, looking at how to widen the yellow sled.
Jim and Dave M were out on the trails to assess what needs to be done. There are some washouts that need attention that will require 50 to 100 yds of fill. Also, there are some culverts that need to be placed.
Jim will also need help cutting trees of the trails.
Nov 24 is the Walloon Village Lighting there may be a Bean Pot.
Dec 4 is the Petoskey Open House that is a go for this year.
Next meeting is Oct 26.
Meeting adjourned at 7:55pm motioned by Dean and second by Jim.
